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Comprehensive Care Clinic Grants Manager
Vanderbilt Health
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Comprehensive Care Clinic Grants Manager

Vanderbilt Health

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Details
Posted:
March 15, 2021
Location:
Nashville, Tennessee
Salary:
Open
Discipline:
Executive
Description

Comprehensive Care Clinic Grants Manager
Infectious Disease

JOB SUMMARY :

In your pivotal role as Comprehensive Care Clinic Grants Manager, you will manage the Federal HRSA, Ryan White HIV/AIDS Program grants, as well as assist faculty in preparing and assembling grants proposals/contracts in compliance with sponsor, Vanderbilt University Medical Center, and federal guidelines and deadlines. You will interact with other internal and external departments and agencies to facilitate the development, submission, and administration of grant proposals. You will independently manage budget responsibilities for grants and monitor terms and agreements of grant awards for compliance. You also will work with the Medical Director and the Administrative Director to anticipate programmatic growth of the VCCC that relies on grant funding, as well as interface with the Division of Infectious Diseases on other funded projects.

The Location :

The Vanderbilt Comprehensive Care Clinic (VCCC), a nationally recognized HIV Center of Excellence and a certified Primary Care Medical Home, is located at Vanderbilt Health's One Hundred Oaks campus in Nashville, Tennessee. The VCCC provides care for more than 3,500 active outpatients living with HIV from Tennessee and adjacent states. The VCCC has on-site medical, psychiatric, adherence counseling, social work, and nutrition services. Patients with HIV/AIDS receive quality, comprehensive HIV care, regardless of their ability to pay.

Department Summary :

The Vanderbilt Department of Medicine Division of Infectious Diseases is dedicated to enhancing prevention and treatment of infectious diseases through discovery and application of new knowledge that is seamlessly integrated with mentoring trainees to become the next generation of national leaders in the field. This mission is enhanced by our strong emphasis on interdisciplinary collaboration, social and intellectual diversity, commitment to life-long self-learning, and professionalism dedicated to teamwork and collegiality. The ID Division's mission emphasizes a global perspective, as well as maintaining excellence and compassion in every clinical encounter. Clinical and research program strengths include HIV medicine, mycobacterial infections, and infectious diseases in transplantation recipients. Epidemiology and patient oriented research initiatives are flourishing in drug and vaccine development (for HIV, tuberculosis, and other pathogens), hospital epidemiology, and emerging/re-emerging infections. The Division also is deeply committed to excellence in teaching of medical students, residents, our colleagues in practice and ID fellows.

View how Vanderbilt Health employees celebrate the difference they make every day:

Discover Vanderbilt University Medical Center:

Located in Nashville, Tennessee, and operating at a global crossroads of teaching, discovery and patient care, VUMC is a community of individuals who come to work each day with the simple aim of changing the world. It is a place where your expertise will be valued, your knowledge expanded and your abilities challenged. It is a place where your diversity -- of culture, thinking, learning and leading -- is sought and celebrated. It is a place where employees know they are part of something that is bigger than themselves, take exceptional pride in their work and never settle for what was good enough yesterday. Vanderbilt's mission is to advance health and wellness through preeminent programs in patient care, education, and research.

VUMC Recent Accomplishments

Because we are committed to providing the best in patient care, education and research, we are proud of our recent accomplishments:

* US News & World Report: #1 Adult Hospital in Tennessee and metropolitan Nashville, named to the Best Hospitals Honor Roll of the top 20 adult hospitals, 10 nationally ranked adult specialty programs, with 3 specialties rated in the top 10 nationally, Monroe Carell Jr. Children's Hospital at Vanderbilt named as one of the Best Children's Hospital in the nation, with 10 out of 10 pediatric specialties nationally ranked.

* Healthcare's Most Wired: Among the nation's 100 "most-wired" hospitals and health systems for its efforts in innovative medical technology.

* Becker's Hospital Review: named as one of the "100 Great Hospitals in America", in the roster of 100 Hospitals and Health Systems with Great Oncology Programs and to its list of the 100 Hospitals with Great Heart Programs.

* The Leapfrog Group: One of only 10 children's hospitals in the to be named at Leapfrog Top Hospital.

* American Association for the Advancement of Science: The School of Medicine has 112 elected fellows

* Magnet Recognition Program: Received our third consecutive Magnet designations.

* National Academy of Medicine: 22 members, elected by their peers in recognition of outstanding achievement

* Human Rights Campaign Healthcare Equality Index: 6 th year in a row that Vanderbilt University Medical Center was a Leader in LGBTQ Healthcare Equality.


KEY RESPONSIBILITIES:

  • Assist faculty in preparing and assembling grants proposals/contracts in compliance with sponsor, University, and federal guidelines and deadlines.
  • Assist PI in determining requirements, deadlines and time management for responses to PAs/RFAs or general application submissions in a proactive manner. Coordinate multiple applications under absolute deadlines.
  • Work in a collaborative manner with the Principal Investigator and the Office of Research, throughout the application process to achieve a professional document for submission.
  • Responsible for obtaining appropriate signatures for Conflict of Interest Forms and Transmittal Forms from PI, Key Personnel and other departments concerned and forward to AO/financial manager for review and department signature.
  • Assemble original application prior to submission.
  • Interact with other departments and agencies to facilitate the development, submission, and administration of grant proposals.
  • Work in a collaborative manner with the Principal Investigator and the Office of Research, throughout the application process to achieve a professional document for submission.
  • Responsible for tracking and receiving back confirmation of submitted application from Grants & Contracts.
  • Provide outside departments with biosketches, other support and ancillary data as requested.
  • Responsible for getting eSNAP report (with signed transmittal, COI's and budget form) to Grants & Contracts for review and final submission.
  • Independently manage budget responsibilities for grants.
  • Works in conjunction with AO/financial manager on new, competing or revised grant applications in preparing initial and extended budgets, including Indirect cost calculation.
  • Reviews budget details with PI, including: personnel, effort allocated and overall expenses, ensuring consistency with DOF criteria.
  • Prepares and submit 1275 budgets to AO/financial manager and the Department of Finance.
  • Prepares progress reports to the PI detailing personnel, effort allocation and overall expenses.
  • Serves as a resource for the department or division.
  • Forwards potential funding opportunities to PIs/staff whether specific to a PIs research or general for all PIs.
  • Keeps abreast of new/updated agency policies, procedures, deadlines and timeframes of new initiatives by working closely with AO/financial manager.
  • Attends all training offered by the Office of Research as well as reading online/published materials (i.e.: NCURA newsletter, NIH online updates).
  • Keeps AO/financial manager and PIs informed of any material changes.
  • Provide PI information on obtaining forms for submitting: New Animal or IRB protocol requests (NOI), Annual Surveillance Forms, Salary only approvals, etc.
  • Monitor terms and agreements of grant awards for compliance.
  • Assist PI with eSNAP submission procedures ensuring accuracy of all reporting information.
  • Responsible for getting eSNAP report (with signed transmittal, COIs and budget form) to Grants & Contracts for review and final submission.
  • Monthly review of all active protocols ensure all are current with institutional offices.

Internal Number: 2102877
About Vanderbilt Health
Vanderbilt University Medical Center is home to Vanderbilt University Hospital, The Monroe Carell Jr. Children’s Hospital at Vanderbilt, the Vanderbilt Psychiatric Hospital and the Vanderbilt Stallworth Rehabilitation Hospital. These hospitals experienced more than 61,000 inpatient admissions during fiscal year 2015. Vanderbilt’s adult and pediatric clinics treated nearly 2 million patients during this same period. Vanderbilt University Hospital and the Monroe Carell Jr. Children’s Hospital at Vanderbilt are recognized again this year by U.S. News & World Report’s Best Hospitals as among the nation’s best with 18 nationally ranked specialties. Vanderbilt University Medical Center is world renowned because of the innovation, work ethic and collegiality of its employees. From our health care advances to our compassionate care, Vanderbilt owes its accomplishments and reputation to staff and faculty who bring skill and drive and innovation to the medical center day after day. World-leading academic departments and comprehensive centers of excellence pursue scientific discoveries and transformational educational and clinical advances across the entire spectrum of health and disease.As t...he largest employer in middle Tennessee, we welcome those who are interested in ongoing development in a caring, culturally sensitive and professional atmosphere. Most of us spend so much of our lives at work, we want to be part of maintaining a workplace in which people support one another and encourage reaching for excellence. Many high-achieving employees stay at Vanderbilt because of the professional growth they experience and because of their appreciation of Vanderbilt’s benefits, public events and discussions, athletic opportunities, beautiful setting and, above all, sense of community and purpose.Vanderbilt and its employees share a set of mutual expectations that have been created with productivity, legality, fairness and safety always in mind. We believe that our investment in training and compensating employees multiplies in value when we enable individuals to deliver their best performance for the benefit of us all.
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