The Associate Program Manager will handle the appointment, reappointment and promotion process for faculty in a high-volume, rapidly growing Division. This will require strong attention to detail as well as the ability to collaborate effectively. Must be able to multitask, prioritize, and adhere to strict completion timetables.
Job responsibilities include but are not limited to:
1. Faculty appointment, Reappointment and Promotion process
a. This position will prepare and submit the necessary documentation including letters of reference, letters of support, etc. for all Division faculty
2. Postdoctoral Appointment and Reappointment Process
a. This includes the preparation and submission of all the necessary documentation for the appointment and reappointment of postdoctoral fellows
3. Administrative and academic document preparation
a. This includes the preparation of recommendation, mentor and salary increase letters, letters of resignation and other pertinent correspondence
4. Gathers and analyzes background information, edits, rewrites and organizes material/documents such as CVs, letters and recruitment postings
5. Assists in administrative tasks and support of faculty
6. Assists Program Manager with various HR related duties of onboarding faculty and staff, document processing, communication with various departments, applicants and coworkers
7. Visas - Document Preparation and Submission
a. Works with internal immigration team in the preparation and submission of documentation for visas for incoming faculty/fellows
b. Communicates with applicants and obtains the required documents
8. Collaborates with other Medical Center departments to gather and complete any required information
- Two years experience in writing and editing (preferred)
- Excellent written and verbal communication skills with attention to detail
- Experience in an academic institution and/or medical center
- Knowledge or experience with visa preparation and/or submission
- Intermediate level in Microsoft Office such as Powerpoint, Word, Excel, Outlook
- Flexible and adaptible
< 1 year relevant experience (required)
Allergy, Pulmonary and Critical Care Medicine
* The Division is directed by Dr. Timothy Blackwell, Ralph and Lulu Owen Chair in Medicine. The Division is composed of over 80 faculty and over 130 staff members, serving a wide range of clinical programs, clinical and basic science research, and a strong Pulmonary and Critical Care Fellowship Program.
The Division has over 75 current funded research grants including large multidisciplinary grants and two training grants for interested fellows. The Division has activities in two hospitals, Vanderbilt University Hospital and the Nashville Veterans Administration Hospital. Specialized clinical programs include a Cystic Fibrosis Center, Lung Transplantation, Pulmonary Fibrosis Center, and a Pulmonary Hypertension Center. Each clinical center is nationally recognized for excellence, and each center is linked to active research, both basic and translational.
The Vanderbilt Pulmonary Division has a longstanding interest and scientific leadership in ARDS, sepsis, and Intensive Care Medicine, and has spearheaded many major clinical trials in ICU management. Active research programs in this area include cognitive outcomes in critical illness, ventilator management, biomarkers of lung injury, and nutrition in the ICU.
Other major research programs include basic science and epidemiology of asthma, oxidant injury in the lungs, pleural diseases, pulmonary vascular diseases, lung injury and repair, pulmonary host defense, and a growing program in lung carcinogenesis and early lung cancer detection.
We accept four fellows per year in the three-year Pulmonary and Critical Care Fellowship Program and offer additional fellowship training as needed to develop investigative careers. We also accept three fellows per year in the two-year Allergy and Immunology Fellowship Program.
Top-ranked care: Vanderbilt Pulmonology is among the top programs in the country and the top-ranked pulmonology program in Tennessee, according to U.S. News & World Report .
Unique services: We are one of the only medical centers in Tennessee and surrounding states to provide specialty programs for adult cystic fibrosis, interstitial lung disease, pulmonary vascular disease and sarcoidosis. And we are one of few to offer interventional pulmonology procedures. Our unique experience and expertise translate into the best possible care for you.
Accurate diagnosis: We can identify the cause of most chronic cough and breathing issues -- even if your condition could not be diagnosed elsewhere.
Team approach: Our pulmonologists, nurse practitioners, respiratory therapists and nurses work with specialty pharmacists, social workers and dietitians to personalize your care plan.
Expert second opinions: We review your medical history, tests, treatments and personal preferences to offer you sound medical advice. Our second opinions can help you make more educated, confident decisions about your care.
Access to lung transplant: If it's time to consider lung transplant, we can guide you through the process and refer you to our experienced lung transplant team. Vanderbilt has one of the oldest lung transplant programs in the country, and the only one in Tennessee.
Clinical trials: As part of an academic medical center, our doctors investigate new and better ways to care for lung disease. This means you have access to innovative treatments before they are widely available.
The Vanderbilt Asthma, Sinus and Allergy Program (ASAP) is the first multi-specialty program in the country dedicated to treating airway diseases. If you have asthma, allergies or sinus problems, we offer total care including testing, treatment, resolution and management, all under one roof.
Allergy Relief Allergies can prevent you from enjoying food, nature and pets. They can also make it hard to use many household products. We offer complete care to help you manage your allergies.
Sinus Relief Sinus issues can cause trouble breathing, headaches or swelling in your face. We can help you find sinus relief.
Asthma Relief Uncontrolled asthma can prevent you from being active and enjoying life. We can test, diagnose and treat your asthma, often in just one visit.
Located in Nashville, Tennessee, and operating at a global crossroads of teaching, discovery and patient care, VUMC is a community of individuals who come to work each day with the simple aim of changing the world. It is a place where your expertise will be valued, your knowledge expanded and your abilities challenged. It is a place where your diversity -- of culture, thinking, learning and leading -- is sought and celebrated. It is a place where employees know they are part of something that is bigger than themselves, take exceptional pride in their work and never settle for what was good enough yesterday. Vanderbilt's mission is to advance health and wellness through preeminent programs in patient care, education, and research.
VUMC Recent Accomplishments
Because we are committed to providing the best in patient care, education and research, we are proud of our recent accomplishments:
* US News & World Report: #1 Adult Hospital in Tennessee and metropolitan Nashville, named to the Best Hospitals Honor Roll of the top 20 adult hospitals, 10 nationally ranked adult specialty programs, with 3 specialties rated in the top 10 nationally, Monroe Carell Jr. Children's Hospital at Vanderbilt named as one of the Best Children's Hospital in the nation, with 10 out of 10 pediatric specialties nationally ranked.
* Healthcare's Most Wired: Among the nation's 100 "most-wired" hospitals and health systems for its efforts in innovative medical technology.
* Becker's Hospital Review: named as one of the "100 Great Hospitals in America", in the roster of 100 Hospitals and Health Systems with Great Oncology Programs and to its list of the 100 Hospitals with Great Heart Programs.
* The Leapfrog Group: One of only 10 children's hospitals in the to be named at Leapfrog Top Hospital.
* American Association for the Advancement of Science: The School of Medicine has 112 elected fellows
* Magnet Recognition Program: Received our third consecutive Magnet designations.
* National Academy of Medicine: 22 members, elected by their peers in recognition of outstanding achievement
* Human Rights Campaign Healthcare Equality Index: 6 th year in a row that Vanderbilt University Medical Center was a Leader in LGBTQ Healthcare Equality.
Internal Number: 1913237
About Vanderbilt Health
Vanderbilt University Medical Center is home to Vanderbilt University Hospital, The Monroe Carell Jr. Children’s Hospital at Vanderbilt, the Vanderbilt Psychiatric Hospital and the Vanderbilt Stallworth Rehabilitation Hospital. These hospitals experienced more than 61,000 inpatient admissions during fiscal year 2015. Vanderbilt’s adult and pediatric clinics treated nearly 2 million patients during this same period.Vanderbilt University Hospital and the Monroe Carell Jr. Children’s Hospital at Vanderbilt are recognized again this year by U.S. News & World Report’s Best Hospitals as among the nation’s best with 18 nationally ranked specialties. Vanderbilt University Medical Center is world renowned because of the innovation, work ethic and collegiality of its employees. From our health care advances to our compassionate care, Vanderbilt owes its accomplishments and reputation to staff and faculty who bring skill and drive and innovation to the medical center day after day. World-leading academic departments and comprehensive centers of excellence pursue scientific discoveries and transformational educational and clinical advances across the entire spectrum of health and disease.As th...e largest employer in middle Tennessee, we welcome those who are interested in ongoing development in a caring, culturally sensitive and professional atmosphere. Most of us spend so much of our lives at work, we want to be part of maintaining a workplace in which people support one another and encourage reaching for excellence. Many high-achieving employees stay at Vanderbilt because of the professional growth they experience and because of their appreciation of Vanderbilt’s benefits, public events and discussions, athletic opportunities, beautiful setting and, above all, sense of community and purpose.Vanderbilt and its employees share a set of mutual expectations that have been created with productivity, legality, fairness and safety always in mind. We believe that our investment in training and compensating employees multiplies in value when we enable individuals to deliver their best performance for the benefit of us all.